Responsibilities:
- Coordinate and assist with scheduling all and overseeing sponsor events and feature spaces at Downtown Design.
- Aid in pre-event planning, including managing guest lists, coordinating food and beverage, supplier quotes, setup and layout, signage, and more.
- Support features and event-related communications through email before and during the fair.
- Assist with post-event tasks, such as preparing reports, database management, file maintenance to facilitate smooth operations and accurate record-keeping.
- Work closely with the Partnerships Coordinator to manage events during the fair fostering a cohesive and successful event experience.
The ideal candidate should be able to do the following:
- Demonstrate flexibility to work beyond regular working hours (9am to 6pm) and outside of typical workdays (Monday-Friday) if and when required.
- Work and organise content proficiently using Microsoft Office (including Word, Excel and PowerPoint)
- Basic knowledge of digital platforms such as Google docs, sheets and slides
- Professional demeanour and diplomatic approach
- Excellent communication, time-management and problem-solving skills
- Capacity for initiative, long-term planning and decision-making
- Ability to work in a team and under pressure, for long hours when necessary
- Ability to quickly integrate into a new environment and work within the given structure
- Calm, well-mannered and always friendly
- Excellent command of English and proficiency in Arabic is preferred
- Copy writing skills preferred
- Relevant experience in assisting and working on large-scale events preferred
- The role requires a candidate who is dynamic, enthusiastic, flexible, hard-working and organized
To Apply:
Please fill in the form below and upload your CV (max. 2 pages) and a cover note that explains in no more than 500 words how your skills and experience match the requirements.